Sources of speakers

• colleagues
• industry experts
• call for abstracts/papers
• staff/management
• periodicals/trade
• publications
• professional
• speakers bureaus
• local personalities
• organizational membership
• universities and colleges

Screening potential speakers

• obtain references
• view recordings of previous speeches
• attend actual presentation

Information to be provided to speaker

• presentation time
• date
• location (city and facility)
• meeting title and brief description
• meeting objectives
• host organization
• local maps
• facility floor plan
• presentation
• room layout
• audio visual equipment available
• session description
• specific points/topics to be addressed
• expected audience demographics and special interests
• speaker requirement and release form

Obtain from speaker

• audio visual requirements
• handout material
• number of pages
• duplication
• distribution
• deadline date
• special needs
• travel and accommodation arrangements
• photograph
• biography

Arrangements to be made with speaker

• rehearsal
• presentation
• introduction
• escort assigned
• badges
• function tickets
• guest programs
• expense
• submission deadlines
• payment of fees

Amenities

• ready room
• light
• refreshment
• audio visual equipment
• communication systems 

Post-presentation

• recognition
• gift/plaque/certificate
• honorarium
• press coverage
• thank you letter
• speaker evaluation

(reference: Meeting and Convention Planning GUide)